2. Definitions and Interpretation
Content means all text, graphics, images, video, sound and other data displayed on, or made available from, the website;
Personal information means information that identifies you or could be used to identify you;
Website refers to the website located at the domain “halleonard.com.au” and its sub-domains;
The words, “we”, “us”, “our” and similar words refer to Hal Leonard Australia Pty Ltd (ABN 13 085 333 713).
3. Questions about this policy
Phone: +61 3 9585 3300 (between 9 am and 5 pm AEST Monday to Friday, excluding public holidays)
Fax: +61 3 9585 8729
Mail: The Licensing and Hire Team
Hal Leonard Australia Pty Ltd
4 Lentara Court
CHELTENHAM, VIC, 3192
4. Activities which involve providing different types of personal information
In the course of our interaction with you, we may collect personal information that relates to you. The types of personal information that we collect will vary according to the type of activity as follows:
Enquiring: You will need to provide personal information to us if you choose to submit a question or request to us via email or using our “contact us” form. The information that you will need to provide will include a name, and one or more means to contact you (whether by telephone, email address, instant messaging, or Skype or other media);
Subscribing: You will need to provide personal information to us if you choose to receive updates and information periodically. This personal information will include a name and either an email address, or a username for a particular social networking service (e.g. Twitter, FaceBook, Linked In etc);
Applying: You will need to provide personal information to us if you decide to apply to purchase the right to use a work such as a play, musical, classical work, ballet or opera and any associated material. When applying some of the information that you will be asked to provide will include your name, billing address, phone number and email address. Our software records your computer’s unique Internet Protocol (IP);
Purchasing: You will need to provide personal information to us if you decide to make a purchase from our website. When registering, some of the information that you will be asked to provide will include your name, billing address, phone number and email address. Finally, Our software records your computer’s unique Internet Protocol (IP);
Submitting Payments: When purchasing an item from our website, you may also provide sensitive and confidential payment information. This payment information may take the form of credit card details, PayPal details or bank account details. We also record your computer’s unique Internet Protocol (IP) address when you make the payments;
Other Activities: We may use information for purposes not listed above in the following circumstances: (a) where specifically authorised by you; (b) where the use is related to one of the primary purposes listed above and where it could reasonably be expected; (c) where it is necessary for us to comply with the law or the lawful direction of a governmental authority or court; or (d) where it is in the interests of public health and safety.
5. How we will not use the personal information that you provide
Except as set out in Clauses 6 and 7 below, we will not disclose your personal information. In particular, we will not give, lend, rent or sell your personal information to any third party telemarketing, market research organisation or email list building organisation that is likely to on-sell it to other people or organisations.
6. How we will use the personal information that you provide
We may use your personal information for the following purposes:
Answering Queries: If you have contacted us with a query or request, we will use your personal information to respond to that query or request;
Providing Information: If you subscribe to receive information from us in the form of a newsletter or emailed updates, or a feed via a social networking service, we will use your contact information to send that information to you from time to time. The information may take the form of general communications which simply allow us to “keep in touch” with you, or may be direct marketing material which contains special promotions and special offers;
Payment Administration: We will use financial data to process payments, and (if necessary) co-ordinate refunds. We do not store any financial information on our own servers;
Fraud Prevention: Online merchants occasionally suffer from the fraudulent activities of some shoppers. We have the right to use the personal information that we collect to verify your identity. For example, we could compare names on accounts with information on credit cards, or with publicly available information such as White Pages™ data. These checks are done carefully by a member of our Customer Experience Team, and using manual rather than automated methods. The checks will usually be done only if there is a reason to suspect fraud;
Usage Analysis: We use your information to generate a holistic but anonymous picture of our user base and usage patterns. This information allows us to analyse trends and demographics and helps us to improve on the content and services provided;
Other: We may also disclose your personal information where required or necessary under the provisions of the Privacy Act 1988 (Cth) (e.g. if it is necessary to prevent a serious threat to public safety etc).
7. Disclosing your information
Parties to whom we could disclose your information
During the course of our business, we may disclose your personal information as follows:
Service Providers: Third party companies and individuals (including Google) are engaged from time to time to perform specific business services for us. These services include the usage analysis, marketing and promotions. We may need to provide some of your details to these services providers in order for them to perform their functions, but we will only do so where it is strictly necessary for them to perform these functions;
Authorities: We will pass on information relating to suspected fraudulent activity to appropriate authorities including the police, banks and credit card issuers, or otherwise if required to do so by law;
General Public: If we grant a licence to you to perform a particular work, we will publish details of your performances on our website, which is accessible to the general public throughout the world.
The disclosures of information listed in section (a) above, may involve transmitting, storing or processing information across national borders. This includes (amongst other things): our right to host the website on servers located outside Australia; our right to conduct usage analysis; and our right to process payments. You consent to the transmission of data for these purposes.
8. Your rights in relation to your personal information
Subject to the exceptions allowed by law, you have a right to view, change and remove the personal information that we store about you.
Requests for us to assist you to view, change or remove your personal information, should be made in writing by post, fax or email using the contact details provided above. You should provide us with any details necessary to enable us to comply with your request, including your name and the capacity in which you believe we are storing your personal information (i.e. as a customer, newsletter subscriber etc).
If you ask us to attend to your request, we have the right to request a small fee before we can assist you. Before we act on requests of this nature, we will tell you how much this service will cost. We will respond to your request within 10 business days.
9. Changing your communication preferences
We do not disseminate spam, as we only send information to people who have requested it. If you have requested information from us in the past, but have now changed your mind, please either:
- click on the “unsubscribe” link in any one of our communications (if available); or
- reply to any of our email messages using the word “unsubscribe” in the heading; or
- contact us by using the details on our website.
There is no charge associated with being removed from our mailing or communications list.
10. Information security
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information, and to prevent unauthorised access, modification or disclosure of your personal information.
11. Other privacy information
If you are a registered member of the website, please sign out once you have finished using our website and close your browser (e.g. Internet Explorer, Mozilla Firefox or Apple Safari). This ensures that no one else can access your personal information after you.
You are responsible for the security of, and access to, your computer. There are particular risks when you use your computer for online shopping in a public place (such as an Internet cafe).
You are responsible for maintaining the secrecy of your username, password and any account information.
Further Privacy information can be obtained on the website of the Australian Privacy Commissioner, which can be found at: http://www.privacy.gov.au.
12. Copyright information
This document was prepared on behalf of Hal Leonard Australia Pty Ltd by Magnum IP® Legal Services. Magnum IP Legal Services is a Trademark and Intellectual Property Law Firm based in Melbourne, Australia.